Essential Time Management and Planning Skills

All staff members who wish to gain greater control of their time and planning and increase their effectiveness.

Identify their own particular time wasters and adopt strategies for eliminating them from their work pattern
Recognise the variety of causes of procrastination and apply relevant techniques to overcome these
Clarify and prioritise their objectives and goals
Daily and weekly planning tools
Adopt appropriate strategies for dealing with interruptions
Use practical techniques for organising work
Reduce time spent in meetings yet contribute more effectively
Delegate work more effectively to staff

HOW GOOD IS YOUR TIME MANAGEMENT
• Characteristics of manager’s time
• Identifying your personal time wasters
• A three stage time management plan
• Using time logs
• Keeping a time log

OVERCOMING PROCRASTINATION
• Time Management Tips
• Major causes of procrastination
• Suggestions to stop procrastination
• Correcting bad habits
• Improving productivity

OBJECTIVES – WHERE DO YOU WANT TO BE PERSONAL AND BUSINESS GOALS
• Criteria for analyzing time commitments
• Separating important, urgent and busy work
• Determining priorities
• Understanding and using the priority matrix

DAILY/WEEKLY PLANNING
• Tools for planning
• Weekly planning
• Diary systems

TIME MANAGEMENT AT MEETINGS
• The purpose of the meeting
• Agendas
• The role of the chairperson

DEVELOPING AND MAINTAINING YOUR TIME MANAGEMENT HABITS
• Organising and managing yourself
• Managing your desk and paperwork
• Managing your telephone
• Dealing with interruptions
• Managing reading
• Managing your team
• Developing crisis management strategies

LEARNING TOOLS

SMART objective model
Priority matrix
Tips for delegating
Force Field analysis model
Tips for planning
SWOT and P.E.S.T analysis and matrix
Pareto model